Huddle Room Solutions

Remember when businesses focused on designing one extravagant boardroom packed with the latest technology made to impress new hires, potential clients and the board room executives? That trend is going away as today, the business conferencing movement has shifted towards the creation of more intimate and collaborative huddle rooms.

Huddle rooms are small conference areas that are outfitted with video, audio and display system technology. These rooms are often used by employee groups who want to get together for smaller scale meetings to collaborate on projects. The huddle room is not a fad in business, rather it is the future of collaboration in the work environment.

So what can a huddle room offer businesses? 


Employees use huddle rooms because of flexibility. Most companies or educational institutions have multiple huddle rooms, so there is no need to schedule a room days or weeks in advance. If an unexpected event comes up that needs to be discussed or reviewed by an entire team, they can meet in the huddle room immediately. And because most huddle rooms are equipped with connection or conference technology, groups are able to quickly and easily connect remotely with colleagues, partners, leadership, etc.

Intimate Communications

No one likes the large company staff meetings with long lectures, strained attention spans, and downtime to productivity. Rather, businesses are more in-tune to shorter, productive meetings utilizing more intimate collaboration solutions conducive to work amongst smaller groups. Not only does this allow for individuals to be more involved in the collaborative process, it helps keep employees on task and more engaged.

A More Conscientious Budget

The equipment that is used in huddle rooms can be much more cost effective than equipping a large conference room. In many cases, huddle rooms can be filled with communication tools for 1/4 the cost of a larger conference room. In todays budget conscious environment, businesses have to find ways to lower their budget without sacrificing functionality of their collaboration environments.

What Technology Makes A Huddle Room?

What will your company need to get started when creating a huddle room? Common elements include:

  • Some type of display, usually an LCD or LED monitor or television. The display is often mounted against a wall to maximize available space.
  • A table or central workspace (seating optional).
  • A camera and microphone or videoconference codec allowing for communication with outside collaborators.
  • The ability to transmit and switch A/V signals.

Below are three diagrams showcaing advanced Lightware USA huddle room solutions, including AV Over IP:

Huddle Room Technology with AV Over IP using VINX Lightware USA


Huddle Room with AVover IP matrix Lightware USA

In this typical huddle room design application, there are two laptops sending VGA, DVI and HDMI signals though a Lightware SW4-TPS-TX240 HDBaseT switcher and transmitter and a Lightware HDMI-TPS-RX97 receiver into a telepresence codec. This allows the image to be shown in true 4K quality.


Check out Lightware's Huddle Room Technology Solutions with Event Manager


A Great Fit

Huddle rooms are perfect solutions for a multiutde of industries. They include: 

  • Coroporate
  • Healthcare
  • Higher Education
  • Oil & Gas


Interested in building a huddle room with Lightware USA technology? Contact us and we'll be glad to provide you with our expertise as you build your huddle room solution. Want more information? Download our white paper on Huddle Room success. 

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